Fine Instrument Room Procedures

Students, Faculty, or Staff who need an instrument from the Fine Instrument Room must officially check it out and sign a rental contract via text.

Students, Faculty, or Staff can check out an instrument from the Fine Instrument Room by seeing David Pope, or a student worker in the Music Education Instrument Room (MP 318). See hours posted on the door for more information.

Students or Staff who need to check out an instrument from the Fine Instrument Room MUST have permission from the appropriate Applied Faculty Member (e.g., Pennington for Oboe/English Horn, Sutte for Trumpet, Joyner for Cello).

Faculty can provide permission through two ways:

(1) Send the student an email (Cc me) from your BW account giving the student permission to check out an instrument. The student will show the instrument room staff or myself your email.

(2) Accompany the student when they go to check out the instrument from the Fine Instrument Room.

Students wanting to check an instrument out from the Fine Instrument Room will pay a non-refundable $15.00 fee (per semester). That fee is waived if they are temporarily using the instrument to perform with a BW ensemble (e.g., Eb Clarinet for Symphony Orchestra, Symphonic Band, or Symphonic Wind Ensemble).

To accurately track of inventory, Faculty should NOT check out instruments under their name, store them in their office, and then loan instruments to students. Faculty will be responsibility for the instrument(s) if they ignore this rule.

Faculty and Staff are not required to pay the rental fee.

Faculty and Staff should Inform David Pope of any new instrument purchases for the Fine Instrument Room immediately after BW receives the instrument. I will need to see the instrument so I can add it to the Fine Instrument Room Inventory.

To stay within our repair budget, all repairs for BW owned instrument must be approved by Dean Van Vorst (via Danielle Lykins) before completing the repair. A written estimate from the company will need to be given to Danielle before any repair can be approved.